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Landscaping estimate template
The full template below — scope lines, the exclusions that stop free work, terms and a signature block. Copy it, print it, or take the Word version and put your logo on it.
Landscaping estimate
[Your company name, address, licence and contact]
Estimate no. ________ Date ________ Valid until ________
Prepared for
Job address
Scope of work
- Site preparation: strip existing sod or material, grade to drain away from structures
- Supply and place materials as listed, by volume, from a named supplier
- Plant material as scheduled, planted with amended soil and initial watering
- Hardscape installation on prepared base, compacted in lifts, with edge restraint
- Irrigation adjustments to existing zones affected by the work
- Cleanup of hard surfaces and removal of all spoil and packaging
- One follow-up visit within thirty days to top up settled material
Price
Subtotal ________ Tax ________ Total ________
Deposit due on acceptance ________ Balance due ________
Not included in this price
- Ongoing maintenance, watering, mowing and seasonal cleanup after the follow-up visit
- Plant warranty where the owner is responsible for watering; a stated warranty applies only with irrigation
- Locates, and any work required around utilities marked after quoting
- Rock, buried concrete, old foundations or fill encountered during excavation
- Drainage design, engineered retaining structures above the height stated, and permits
- Repair of existing irrigation, lighting or fencing damaged by pre-existing conditions
- Restoration of the access route where equipment must cross lawn or driveway
Terms
- This estimate is valid until the date shown above; pricing after that date is subject to material cost at the time of order.
- Work outside the scope above proceeds only on a written change order signed by both parties, priced before the work begins.
- Payment is due on the terms shown; overdue accounts carry interest at ____% per month.
- Workmanship is warranted for ____ months from completion. Manufacturer warranties on supplied materials pass to the owner.
- Access to the work area, power and water are provided by the owner during working hours.
Acceptance
The owner accepts the scope, price and terms above.
Signature Printed name Date
How to price the job before you fill this in
Landscaping work prices by area and by material volume, with access and disposal priced separately because they vary more than the planting does. Whatever unit you use, the price underneath it has to cover three things: the loaded cost of the hours, the share of overhead those hours consume, and the margin you intend to keep. Miss any one and the job looks profitable right up until year-end.
Landscaping quotes go wrong on access, disposal and volume. Machine access decides your labour hours more than the design does, disposal tonnage is usually underestimated, and material ordered by area instead of volume comes up short every time. Price all three as their own lines so a change in any one is visible.
If you've never run the numbers, do it in this order: loaded labour rate, overhead per billable hour, then the rate you should charge. It takes about fifteen minutes once.
The parts of this template that do the most work
The exclusions. Every line in that list exists because someone did that work for free. Deleting a line because it seems negative is how you end up back there — read the exclusions guide before you cut any of them.
The change order clause. Priced and signed before the work happens, every time. Verbal agreements on site are collected at the end of the job, if at all.
The expiry date. Material pricing moves and your quote shouldn't be open forever. Fourteen to thirty days is normal.
The signature block. An estimate that gets signed is a contract. An estimate that only informs is a price the customer takes to somebody else.
Send it the same day
Speed closes landscaping work more reliably than being the cheapest. The homeowner who has just watched you walk their job is more interested in you than they will be tomorrow, and considerably more than in three days. Fill in the scope on site, price it that evening, send it before you go to bed.
Questions contractors actually ask
How do I quote landscaping when the design isn't final?
Quote the site work and hardscape firmly and put plant material under a stated allowance. The base and the excavation are where your cost and risk live; the plant list is the easy part to revise.
Should I warranty plants?
Only where you control watering. Offer a one-season warranty when irrigation exists or a maintenance agreement is in place, and exclude it otherwise — in writing, before the first dry August.
How do I charge for disposal?
By the load or the tonne, as a separate line with a stated assumption about how many loads. Buried surprises are the norm in this trade, and a customer who saw the per-load rate on the estimate does not argue about the third one.
Can I use this template commercially?
Yes. Use it on your own jobs, put your company name and logo on it, and reuse it as often as you like. Reselling the template itself as a product is not permitted.
Is this a legally binding contract?
Once both parties sign, an estimate with scope, price and terms generally forms a contract — but contract law varies by province and state, and this is general information rather than legal advice. For high-value work, have a lawyer review your standard terms once. It's a one-time cost that covers every job afterwards.
The Word version, plus nine other trades
The Vault includes this template and nine more as editable Word files, the pricing calculator that produces the number you put in it, and pre-written terms for each trade.
Pricing calculator, 10 trade estimate templates in Word, pre-written exclusions and terms, and the 10-minute pricing guide. One payment, no subscription, 30-day guarantee.
Other trades
All ten estimate templates, from roofing to handyman.