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Flooring estimate template
The full template below — scope lines, the exclusions that stop free work, terms and a signature block. Copy it, print it, or take the Word version and put your logo on it.
Flooring estimate
[Your company name, address, licence and contact]
Estimate no. ________ Date ________ Valid until ________
Prepared for
Job address
Scope of work
- Remove and dispose of existing floor covering in the areas listed
- Inspect and prepare subfloor: fasten loose areas, patch and level to the flatness tolerance stated
- Supply and install flooring as listed by product, with the manufacturer's required underlay
- Transitions, reducers and thresholds at all doorways and material changes
- Reinstall existing baseboard, or supply and install new quarter round as listed
- Undercut door casings; trim doors where the new floor height requires it
- Final clean of installed areas and removal of all offcuts and packaging
Price
Subtotal ________ Tax ________ Total ________
Deposit due on acceptance ________ Balance due ________
Not included in this price
- Subfloor levelling beyond the allowance stated; self-levelling compound billed per bag applied
- Structural repair, joist sistering or replacement of water-damaged subfloor
- Asbestos testing and abatement of existing tile or adhesive in older buildings
- Moisture testing on slabs, and mitigation membrane if a test fails
- Moving of appliances, pianos and built-in furniture; disconnection of gas or water lines
- Baseboard supply, painting, or repair of paint damaged during removal
- Acclimatisation delay: material must sit on site as the manufacturer requires before install
Terms
- This estimate is valid until the date shown above; pricing after that date is subject to material cost at the time of order.
- Work outside the scope above proceeds only on a written change order signed by both parties, priced before the work begins.
- Payment is due on the terms shown; overdue accounts carry interest at ____% per month.
- Workmanship is warranted for ____ months from completion. Manufacturer warranties on supplied materials pass to the owner.
- Access to the work area, power and water are provided by the owner during working hours.
Acceptance
The owner accepts the scope, price and terms above.
Signature Printed name Date
How to price the job before you fill this in
Flooring work prices per square foot installed, plus per-linear-foot trim, with subfloor preparation as a separate allowance. Whatever unit you use, the price underneath it has to cover three things: the loaded cost of the hours, the share of overhead those hours consume, and the margin you intend to keep. Miss any one and the job looks profitable right up until year-end.
The subfloor is the whole risk. Quote a levelling allowance with a per-bag rate beyond it, state the flatness tolerance the manufacturer requires, and exclude structural repair — the difference between a good flooring year and a bad one is usually three jobs where the floor wasn't flat and nobody had written that down.
If you've never run the numbers, do it in this order: loaded labour rate, overhead per billable hour, then the rate you should charge. It takes about fifteen minutes once.
The parts of this template that do the most work
The exclusions. Every line in that list exists because someone did that work for free. Deleting a line because it seems negative is how you end up back there — read the exclusions guide before you cut any of them.
The change order clause. Priced and signed before the work happens, every time. Verbal agreements on site are collected at the end of the job, if at all.
The expiry date. Material pricing moves and your quote shouldn't be open forever. Fourteen to thirty days is normal.
The signature block. An estimate that gets signed is a contract. An estimate that only informs is a price the customer takes to somebody else.
Send it the same day
Speed closes flooring work more reliably than being the cheapest. The homeowner who has just watched you walk their job is more interested in you than they will be tomorrow, and considerably more than in three days. Fill in the scope on site, price it that evening, send it before you go to bed.
Questions contractors actually ask
How do I price flooring when I can't see the subfloor?
State a levelling allowance in dollars or bags, a per-unit rate beyond it, and exclude structural repair. Lifting a corner of the existing floor at the estimate visit is fifteen minutes that regularly saves a day.
Who pays for waste and offcuts?
The customer, and the estimate should say the overage percentage you're ordering — typically 5–10%, more for diagonal or herringbone layouts. Leftover material stays with the owner for repairs.
Should I include baseboard removal?
Decide and write it down. Removing and reinstalling baseboard usually damages paint, so most installers quote quarter round instead and exclude paint repair explicitly.
Can I use this template commercially?
Yes. Use it on your own jobs, put your company name and logo on it, and reuse it as often as you like. Reselling the template itself as a product is not permitted.
Is this a legally binding contract?
Once both parties sign, an estimate with scope, price and terms generally forms a contract — but contract law varies by province and state, and this is general information rather than legal advice. For high-value work, have a lawyer review your standard terms once. It's a one-time cost that covers every job afterwards.
The Word version, plus nine other trades
The Vault includes this template and nine more as editable Word files, the pricing calculator that produces the number you put in it, and pre-written terms for each trade.
Pricing calculator, 10 trade estimate templates in Word, pre-written exclusions and terms, and the 10-minute pricing guide. One payment, no subscription, 30-day guarantee.
Other trades
All ten estimate templates, from roofing to handyman.